Job Summary

Key Responsibilities

• Manage all departmental financial project related tracking, reconciliation, reporting and processing in SAP and related tools
• Preparing and generating of purchase requisitions (BANF) in SAP, tracking, process monitoring and updates
• Supporting month-end, quarterly and year-end close financial processes and reporting
• Posting goods receipts/service performances and monitoring of project milestones plus adapting finance planning to actual project status
• Invoices review and processing, dealing with vendors
• Support of preparation and review of cost planning and phasing; Compilation and reporting of accruals in cooperation with the Project Managers
• Administrative contract management incl. creation of RFP's, contribution to vendor selection and administration; Contract management
• Back-up for other team assistants (e.g., during holiday periods)
• Independently managing calendars as well as scheduling and confirming internal and external appointments including ordering catering and booking of meeting rooms
• Support team coordination for e.g., team meetings, external and internal events, etc. (e.g., planning, vendors onboarding, budget compliance and execution of events in collaboration with team members/project managers)
• General assistance in office communication, couriers, IT-requests, etc.
• Correspondence with international partners and affiliates
• Supporting new colleagues in settling down (e.g., organizational set-up with access to tools)
• Ensures compliance with applicable company procedures/processes for all mentioned activities
• Coordination of internal knowledge management, such as content sharing via existing tools and management of internal educational sessions

Qualifications

• Education: Business Management Education such as certified business expert (kaufmännischer Fachwirt / Industriekaufmann/frau), certified business economist (Betriebswirt), or equivalent required
• Experience of at least 2 years in business management functions in mid-sized companies, authorities or associations is required
• Experience in the Pharmaceutical industry, especially Oncology, is a plus
• Experience in business computer applications (Microsoft Office incl. Word, Outlook, Excel, MS Project, Power Point as well as SAP)
• Experience in operational and financial/accounting processes, administrative/organizational procedures and project management
• Experience to work in cross-functional and cross-cultural teams
• Accountability and ability to work independently
• Analytical and problem-solving mindset with hands-on proactive approach
• Strong communication and interpersonal skills as well as collaborative team player
• Very good English skills (fluent knowledge of the spoken and written word)
• Great attention to detail and focus on flawless execution
• Proactive and capable to manage multiple tasks in parallel and/or under pressure