Purpose of the function

Roles and Responsibilities

• Congresses, Meetings and Event Coordination

• Coordinate congress participation, business meetings and healthcare professional engagements.

• Manage travel, registrations and logistical arrangements for employees and external stakeholders.

• Develop travel guides and practical materials for participants.

• Coordinate with internal stakeholders, external vendors and regional event teams.

• Support planning and execution of advisory boards, workshops, alliance meetings and other business events.

• Ensure efficient and compliant execution of activities before, during and after events.Compliance and Transparency Support

• Support transparency reporting and Transfer of Value processes.

• Maintain documentation and tracking related to healthcare professional engagements.

• Submit activity notifications and reports to relevant authorities and industry bodies.

• Support documentation, reporting and administrative follow-up in collaboration with Legal and Compliance.

• Ensure activities comply with company policies, industry codes and applicable regulations.Vendor, Contract and Procurement Coordination

• Create, maintain and update vendor records and supporting documentation.

• Support onboarding and management of external suppliers and service providers.

• Coordinate preferred vendor processes in collaboration with Procurement.

• Support contract administration related to healthcare professionals, vendors and external stakeholders.

• Manage purchase orders, goods receipt, invoice processing and related procurement activities.

• Support monthly financial closing activities, including follow-up on open purchase orders and related documentation.

• Support financial and administrative processes related to events, meetings and projects.Cross-Functional Business Support

• Provide operational and administrative support across business functions.

• Coordinate cross-functional projects, activities and stakeholder interactions.

• Act as a liaison between business functions and support functions including Compliance, Procurement, Finance and HR.

• Support implementation and continuous improvement of business processes and ways of working.

• Support resolution of procurement, invoicing and system-related process issues in collaboration with relevant stakeholders.

• Contribute to effective communication and collaboration across the organization.Onboarding and Employee Experience

• Coordinate onboarding programmes for new employees within the business functions.

• Schedule and coordinate introductory meetings and onboarding activities.

• Ensure new employees receive a structured and positive onboarding experience.

• Support employee engagement initiatives and workplace activities.Internal Events and Culture

• Participate in planning and execution of various internal activities and social events across the organisation.

• Support initiatives that contribute to a positive and collaborative workplace culture.

Education & Experience

Education: Relevant commercial educational background likely/preferably with a bachelor degreeExperience: Experience in working in an international/Nordic environment (preferable within the pharmaceutical industry)

Skills and additional Requirements

Passionate to work in a cross functional organization that continues to grow and developHave a good understanding of project managementEntrepreneurial mindset with a flair for structureAbility to prioritize and keep track of different tasks with a solution oriented approachTeam player and strong communicator with a collaborative work styleAbility to build relationship with both internal and external stakeholdersFluent in one Nordic language and business fluent in English (verbal and written)Experienced in Microsoft Office, SAP and similar systems